How Lodging Solutions Uses Samsara to Power Disaster Recovery Fleet Operations

Lodging Solutions serves as a critical lifeline during disaster recovery operations, providing temporary workforce accommodations and industrial tent systems that enable emergency teams to carry out life-saving missions. The company manages a fleet of 60+ vehicles, 1,000+ trailers, and 1,700+ specialized equipment pieces across high-stakes deployments.

Before Samsara, Lodging Solutions struggled with a previous provider that couldn't keep up with the tracking demands of disaster response. Hardware failures were common, batteries drained on idle assets, and location updates could lag by 15 minutes or more. During terrestrial cellular tower outages—which happen precisely when disaster response is most critical—live location updates would drop off entirely. When Lodging Solutions asked for CAN bus integration to monitor generator diagnostics, the provider proposed replacing all existing hardware rather than expanding capabilities.

Lodging Solutions deployed Samsara Asset Gateways, Asset Tags, Vehicle Gateways, and AI Dash Cams fleet-wide. Implementation was fast: the team installed devices on nearly 1,000 assets in just under two months. The company also adopted Samsara Qualifications Management, using AI-powered bulk document processing to upload 50 asset documents at once—with the system automatically recognizing, categorizing, and attaching them to the correct assets.

The results were immediate. Near real-time tracking across 1,000+ trailers allows teams to stage, deploy, and reroute equipment faster during active storm events. Over a typical 26-week storm season, improved asset visibility saves an estimated 300–500+ hours of combined IT and operations staff time. Document processing that previously took hours or days now takes minutes. Samsara's Street Sense provides real-time road condition visibility during severe weather, and AI Dash Cams give operations teams insight into driver safety during unfamiliar emergency routes.

"Each trailer represents a critical piece of our response infrastructure. We can't afford to lose sight of even one," said Savannah Kincaid, Special Projects Administrator at Lodging Solutions. "If a sleeping trailer doesn't arrive, someone isn't sleeping in a bed that night. If restroom or shower trailers are delayed, there's nowhere to use the facilities—and without tent trailers and culinary supplies, there's no dining hall or hot meals. Every asset matters."